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Chemical Inventory

Chemical Inventory (updated 3/26/18)

Excel Spreadsheet to be used by individuals who utilize chemicals in their laboratory or work area. This inventory must be completed annually and forwarded in electronic format to:

**HSC ONLY: Please follow the instructions and use the form to submit a chemical inventory.

Chemical Inventories are due in May or by July 15
It’s time to start preparing for the annual Chemical Inventory Submission! 

Does this apply to my lab and what is it?   The responsible party and/or designee for each WVU laboratory and chemical storage area is required to submit annually a current, accurate chemical inventory.  The chemical inventory must be generated electronically using the instructions found above.  

When is it due and where does it go?   Typically, the chemical inventory is due to your CHO by July 1st of each year unless your CHO specifies otherwise.  Your CHO will forward your inventory to WVU Environmental Health and Safety at by July 15th.  However, if you are a 9-month appointment, then your chemical inventory is due in May prior to your departure.

Why is this required?  State, federal and local regulations require that this information be collected annually.  Specific quantities of certain chemicals trigger reporting requirements to various agencies.  The chemical inventory is also used by local emergency response teams in the event of an emergency response to your lab. 

Tips for Completing the Chemical Inventory:

  • Hover over the Red Comment Triangles , which have been updated and provide clarification
  • For mixtures with multiple CAS Numbers, enter the word “mixture” for the CAS Number.  You are not required to list all of the CAS Numbers in a mixture.
  • Be s ure to include compressed gases in the chemical inventory
  • Only 3 special hazards are required to be identified: Oxidizer (OX), Water Reactive (W), and Simple Asphyxiant Gases (SA).  The six (6) simple asphyxiant gases are Nitrogen (N 2), Helium (He), Neon (Ne), Argon (Ar), Krypton (Kr) and Xenon (Xe). 

Did you know?

  • Safety Data Sheets (SDSs) must be archived and kept on file for thirty (30) years.  This includes SDSs for products no longer used.
  • SDSs must be immediately accessible to workers and maintained by designated employees associated with the laboratory or chemical storage space. 

For questions pertaining to completing a chemical inventory, please contact:

Paul Porter