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IBC Protocol Submissions and Forms

Initial Registrations

If you are a new investigator or If you are working with recombinant DNA, human samples, pathogens, or biological toxins, contact the Biosafety Officer (304-293-7157, ) at the same time as you are preparing your IBC Registration in order to arrange for a lab inspection. Allow enough time in advance for scheduling the inspection and correction of any potential problems. Your inspection must be completed and all action items corrected before the IBC will issue approval. 

Yearly Update and Amendments

PI’s will need to complete a protocol update form every year after their protocol is approved. If the protocol is changing from that described in the approved IBC registration, you will need to amend your IBC registration (changes in personnel, work procedure, biological agent, lab location) and resubmit it. The biosafety officer and IBC chair will decide if the amendment can be approved with or without full committee review. There will also be yearly lab inspections coinciding with the update form submission.

Yearly Update Form


IBC registrations are valid for three years and must be renewed if you intend to continue research work. You will be notified 90 days prior to the due date for your renewal, and you’ll receive periodic reminders thereafter.

Protocol Submission Procedure

Please contact the Biosafety Office at for a copy of the most current IBC protocol form. Prior to submission, make sure that all personnel involved in the project have taken the occupational health questionnaire and have completed or signed up for biosafety training and blood borne pathogens training if required. After filling out the form, click on the submit button, or email it to:

For any questions about filling out the appropriate forms, contact the Biosafety Officer, Ali Elliott (304-293-7157).

IBC Meetings

The deadline for protocol submission is the 15th of every month. Upcoming meeting dates: 

January 27, 2020 (3:00PM)

February 24, 2020 (3:00PM)

March 30, 2020 (3:00PM)

April 27, 2020 (3:00PM)

May 18, 2020 (3:00PM)

June 29, 2020 (3:00PM)

July 27, 2020 (3:00PM)

August - Retreat TBD

September 28, 2020 (3:00PM)

October 26, 2020 (3:00PM)

November 30, 2020 (3:00PM)

December 14, 2020 (3:00PM)